Grant close-out packs fail in a particular way: they rewrite the original work plan as if every hire, cohort, and repair landed on the month promised. Program officers keep the proposal. They will notice. A partial mark — hire completed in November instead of June, cohort of nine instead of twelve — is ordinary community work. Hiding it trains the next officer to distrust the next application.
We set close-out pages in the funder’s question order. Each answer cites a source: payroll date, attendance sheet, invoice for the roof. If the source is a staff recollection with no log, the sentence says so. Recollection can still be useful; it should not wear the costume of a register.
Unmet work belongs in the same table as met work. A separate “challenges” paragraph at the end is where unfinished items go to be skipped. Put the delayed furnace on the same row as the patched porch. The reader can then ask a precise question instead of a vague one about capacity.
Sourcelogicbase will not recast a close-out as financial advice, a performance guarantee, or a claim that gifts were held or invested by our studio. We assemble the narrative and the figures. The organization remains the party that received the award.
If leadership fears that “partial” will harm the next cycle, the remedy is a short plan for the unfinished item with a date the board has already discussed — not a quieter close-out. Quiet close-outs tend to reappear as conditions on the following award letter.